MEDICAL RECORDS / RETENTION & REQUESTS
Proliance Surgeons/OPA values your business and respects your rights to privacy. Each employee and service provider has signed a confidentiality agreement. You will be asked to give private information including name, address, date of birth and social security number. We will verify insurance information at each visit. Many insurance companies are moving away from using your social security number on your cards to be safer. However, you should be aware that information is still required on our billings and will be requested. We can not serve you if you do not provide this information. In addition Proliance/OPA follows all current HIPAA regulations to assure that your private medical information remains confidential.
MEDICAL RECORDS RETENTION
We retain your medical records for a 7-year period. Only current patient records are stored in our offices due to space constraints. All other records are retained at off-site storage facilities. We make every effort to have your record available for your visit. If you are seen on an emergent basis, your previous medical record will be combined with your current record after the visit.
REQUESTING YOUR RECORDS
You or your representatives may request records. Your medical records will only be released with your written approval. This requires a form to be filled out with a current signature and date indicated. Please note there may be fees associated with these requests.
To request your medical records please fax your completed Medical Records Request Form
to 206-622-1644.
If you have any questions please call our team at 206-694-6630.
FOR LEGAL AND 3RD PARTY REQUESTS PLEASE SEND REQUEST TO
PROLIANCE SURGEONS AT:
Email: medicalrecords@proliancesurgeons.com
Fax: 206-257-3137
Phone: 206-838-2599