Medical Records Request

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    MEDICAL RECORDS / RETENTION & REQUESTS

    OPA Ortho values your business and respects your rights to privacy. Each employee and service provider has signed a confidentiality agreement. You will be asked to give private information including name, address, date of birth and social security number. We will verify insurance information at each visit. Many insurance companies are moving away from using your social security number on your cards to be safer. However, you should be aware that information is still required on our billings and will be requested. We can not serve you if you do not provide this information. In addition, OPA Ortho follows all current HIPAA regulations to assure that your private medical information remains confidential.

    MEDICAL RECORDS RETENTION

    We retain your electronic medical records for a 10-year.  We make every effort to have your previous records available for your visit. If you are seen on an emergent basis, your previous medical record will be combined with your current record after the visit.

    REQUESTING YOUR RECORDS

    You or your representatives may request records. Your medical records will only be released with your written approval. This requires a form to be filled out with a current signature and date indicated. Please note there may be fees associated with these requests.

    To request your medical records please fax your completed Medical Records Request Form
    to 206-622-1644.

    For billing records prior to 10/01/2023 please contact Proliance Surgeons at medicalrecords@proliancesurgeons.com.

    If you have any questions please call our team at 206-694-6630.